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English Programs for Internationals


EPI Academic Policies

Placement

You will be placed in the core classes based on your scores on the placement exams (test of listening, grammar, and reading; writing test, and oral interview). You will be placed in the best level for you so that you can make the most progress in your English language learning. It is not unusual for students to place into different levels for the 3 core courses. For example, a student may place in WG1, RV3, and SL2.

If, after you have attended the first two classes, you feel that you need to move down or up a level, do the following: (EPI does not allow lateral moves.)

  1. Tell your teacher and ask for a Placement Change Request or copy one from this booklet.
  2. Complete the Placement Change Request and give it to your teacher.
  3. Keep the receipts for your textbooks and do not write in the books (in case you need to return them to the bookstore.)
  4. Attend all your classes and wait for the EPI faculty to meet and discuss your request at the Final Placement Meeting, which is usually Wednesday afternoon of Week 2. The decision will be given to you on the next day in your WG class.

EPI teachers decide students’ placement in core courses. EPI students do not select their class levels.

Attendance:

Please remember that EPI expects students to attend 100% of their classes. If you do not attend 80% of all your EPI classes, you will fail your class(es) and be on probation. Three “tardies” equal one absence. You are considered “tardy” or late for class if you are more than 5 minutes late for a class. If you are 30 minutes or more late for class it is an absence. If you miss a class, you should contact a classmate or your teacher so that you can do the work you have missed. 

If you do not maintain adequate attendance (80% of all your classes), you endanger your non-immigrant status and will be on academic probation. Furthermore, if you do not maintain adequate attendance in any class, you will not be awarded a certificate of successful completion for the term, you will be asked to sign a contract for the next term agreeing to attend at least 80% of all your classes or be terminated, and you may not advance to the next level.

*If you do not attend at least 50% of all your classes, your SEVIS record will be terminated immediately.

Progress Policy

U.S. immigration requires students studying in the U.S, to attend and make satisfactory progress in their program. (In EPI “satisfactory progress” means that most students should take no more than two terms to complete a level.) In the next term, EPI will give a warning letter to any students who are repeating a class for the third time that they MUST progress to the next level in that course or they must either return to their country or transfer to another program where they can be more successful.

For example, if a student is in RV3 for the second time this term and at the end of this term does not make enough progress to move to RV4, that student will be on probation. If he or she does not move to level 4 at the end of that term, that student must transfer to another program or return to their country.

Promotion to a Higher Level:

Promotion to a higher level is determined by teachers’ grades, teachers’ recommendations, and exit test scores. If a student makes an “A” or “B” in a class, s/he will be promoted to a higher level. If a student earns the necessary scores on the exit tests to move to a higher level, s/he will be promoted to a higher level, regardless of grades or recommendations. If a student earns a “C,” promotion is determined by EPI Placement Committees at the beginning of the next term. Teachers may recommend students retest if the students’ proficiency test doesn’t match with his/her classroom performance.

Academic Integrity:

Students at the English Programs for Internationals must be truthful and honest.  Plagiarism or cheating of any type is unacceptable.  There are severe penalties for any student who cheats or plagiarizes (takes text or ideas from another source and presents them as his or her own).

Penalties:

Faculty will evaluate the circumstances and determine if the honesty violation is accidental or deliberate.

If the faculty member determines the incident is accidental:

  1. The student will be instructed in proper conduct to avoid future violations.
  2. A report will be made and placed in the student’s file.

If the faculty member determines the incident is deliberate:

1. Deliberate but minor (1or 2 sentences, lack of proper citation, a second ‘accidental’ violation, etc.)

  • The student will be instructed in proper conduct to avoid future violations.
  • Student will be required to redo the assignment/paper, however, a grade penalty of
  • -20% will be imposed.
  • A report will be made and placed in the student’s file.

2. Deliberate major violation (whole paragraphs or more or second “minor” violations)

  • Student will automatically fail the assignment.
  • Student will be required to redo the assignment properly, and will fail the course if the assignment is not completed.
  • A letter of warning will be given to the student.
  • A report is made and placed in the student’s file.

3. A second major violation

  • Student will automatically fail the course.
  • The student’s file will be updated and future university will be notified of the violations when the student transfers.

4. A third major violation

  • Student will be suspended from EPI, i.e. must transfer to another program.
  • New program will be notified of the reasons for the transfer.

New Student Transfer-In Policy

New students, who wish to transfer to EPI from another English language program, must complete the application process required of all new students.  In addition, students must request a transcript of their academic work from the program from which they intend to transfer be sent directly to EPI.  If the transcript shows attendance has not been sufficient to meet EPI’s requirement of at least 80% or poor performance (grades below a 2.0 GPA), that student will NOT be accepted.

Returning Student Transfer-In Policy

Former EPI students who transferred from EPI in good standing (no required transfer) will be accepted in EPI with the same standards as the New Student Transfer-In Policy.

Former EPI students who were required by EPI policy to transfer-out MAY be accepted if they meet the following requirements:

  1. Have successfully* completed at least one full term of study at another program.
  2. Will be retested and placed according to the results of EPI’s placement tests.  If a student was required to transfer out of EPI having been in levels WG4, RV4, SL5 and is retested into level WG3, RV4, SL4, the student will be placed in these “lower” levels and NO re-testing will be allowed.
  3. Students who were required to transfer out due to poor attendance will be on probation the first term that they return.
  4. Students who were required to transfer out due to poor progress will be placed according to EPI’s placement tests and given two opportunities to advance to the next level.

* Successfully completed is defined by a grade of C (2.0 GPA) or better and 80% attendance or better in all courses.

Other Returning Student Policy

Former EPI students who left EPI in good standing and have been out of the country for 2 or more terms may be accepted as new students with no restrictions.  However, they will be retested and placed according to the latest placement test scores, not on previous terms’ data.

EPI Registration Policy

EPI expects students to attend 100% of their classes.  Therefore, EPI requires students to report to EPI and complete registration so that they can begin classes on the first day of class.

  1. New students MAY be permitted to register late if they are able to provide documentation that proves their late arrival was due to delays with obtaining a visa or other delay beyond the control of the student. New students with no documentation will be required to transfer to another program.
  2. Returning students must complete registration, have been tested and paid fees or presented an acceptable sponsor letter, no later than 5 pm on the day before classes begin. Returning students who have not completed registration by the day before classes begin will be required to transfer to another program.
  3. Returning students who have completed registration must pick up their schedule and begin classes no later than the first day of class.
    Returning students who pick up their schedule late (any time after the first day of class) will be marked absent.
    Returning students who attempt to pick up their schedule after the day of class will be required to transfer to another program.
  4. EPI does support the once-in-a-lifetime events in a student’s life (e.g., the wedding of a close family member).  However, the student MUST provide documentation.  Students who do not provide documentation will be required to transfer to another program.